IKOffice - Vertrieb und Geschäftleitung


Competent on your side.

About us

IKOffice GmbH is a software developer from Oldenburg in Lower Saxony. We have been developing and implementing enterprise software for over 20 years. Our customers are at the root of the industrialization of almost all metal and plastic products for the automotive, security, cosmetics and medical industries. The solutions that IKOffice offers you are highly flexible and customizable and are seamlessly integrated into your process landscape, paying attention to one thing above all - how your business works.

Our solutions streamline your administration, support your organization, accelerate your business processes and optimize your production in the process. We know small and medium-sized businesses and their requirements, and we understand that increasing performance, improving quality and reducing costs in companies is our job.

In complex corporate environments, we integrate ourselves into the given EDP landscapes and, as an SAP partner, create problem-free connections to your environmental systems. With us, you can expect adherence to deadlines, support, concrete solutions, as well as full cost control and individually designed fixed prices at all times.


"Companies who uses their resources with pinpoint accuracy have gain more impact and efficiency. This is precisely the focus of IKOffice: state-of-the-art software solutions that are precisely tailored to your operations and your business."

Ingo Kuhlmann, Managing Director IKOffice GmbH

Industry Solutions

  • Production planning and management
  • Project planning and management
  • Streamlined administration
  • Customer relationship and document management
  • Quality assurance and improved quality

Only you know how your company works and know the complexity of your processes. At IKOffice, we take into account the specific disciplines of tool and mould making as well as the specifics of your company and incorporate them into the powerful IKOffice software modules. We combine both to a solution that adapts seamlessly to your company.The result is an unbeatably individual solution with the robustness of a proven standard application.

All modules are simple and intuitive to use. Consistent incorporation of the latest ergonomic findings and the creation of intuitive interfaces reduce training time and shorten the introductory phase. IKOffice develops software that makes your business more flexible and intelligent – more efficient and economical.

Business processes

  • Materials management, merchandise management, enterprise resource planning (ERP)
  • Production planning and management systems (PPS)
  • Human resources management (HR)
  • Supply chain management (SCM)
  • Comprehensive support of operational processes, workflow management systems (WfM)
  • Customer relationship management (CRM)
  • Document management systems (DMS)

We analyse business processes, map them precisely and optimise them – in a single system. This provides structure and an overview of order situations and capacities and covers enquiries to interested parties, customers and suppliers right through to orders and final processing. In short: IKOffice creates the solid process foundation for your day-to-day business. IKOffice relies on customer-oriented sales models. Our services and products are offered at fixed prices. You benefit from low-cost corporate licenses that allow your business to grow unhindered.

We are constantly expanding our industry expertise by working and belonging to the most important communities and associations in Germany

Der Bundesverband mittelständische Wirtschaft – Unternehmerverband Deutschlands e.V.
Kunststoff-Institut für die mittelständische Wirtschaft NRW GmbH
Verband Deutscher Werkzeug- und Formenbauer
WBA Aachener Werkzeugbau Akademie GmbH
Marktspiegel Werkzeugbau

Frequently Asked Questions about IKOffice

The costs for the IKOffice MoldManagers are composed as follows:

A basic license (one-time at the time of purchase) Number of user licenses (rule of thumb: 2 per 10 employees or part thereof in the WZB) Introductory package (definition of interfaces and processes, rule of thumb: 1 package per 20 employees in the WZB) Training package (rule of thumb: 1 per 5 users) Annual maintenance costs (approx. 7-12 % of the total amount).

IKOffice LivingERP is especially aimed at companies that produce and trade plastic, stamped, drawn and bent parts. It is suitable for companies with 10 to 500 employees.

The price of LivingERP is composed as follows:

A basic license (one-time at the time of purchase) Number of user licenses (rule of thumb: 1 per 10 employees or part thereof) Introductory package (definition of interfaces and processes, rule of thumb: 1 package per 20 employees) Training package (rule of thumb: 1 per 10 employees or part thereof) Annual maintenance costs (approx. 7-12 % of the total).

IKOffice LivingERP is the product-based ERP system for series production. The IKOffice MoldManager is aimed at the project-based single-part manufacturer as it can be found in tool, mould, model, fixture, machine and plant construction.

The systems unleash their full strength in the seamless interaction between product idea, toolmaking and series production.

The user licenses of the IKOffice software can be purchased as Named or Concurrent (also Floating) licenses. While named licenses specify the names of users, concurrent licenses only limit the number of users. Further explanations can be found in the information sheet “Explanation of Licenses”.

The maintenance or service contract ensures your system is ready, up-to-date and safe and is a mandatory component during the entire use of your software. It includes all updates as well as telephone help and support for your employees. With approximately 7–12% of the total annual cost, we have created one of the most affordable and at the same time most comprehensive services in this industry.

Depending on the type of use, IKOffice can connect to surrounding ERP systems such as SAP, Navision, Dynamics, WinCarat, AS400 and many more via interfaces. Data transmission to financial accounting systems such as DATEV, FibuNet, Simba, etc. has already been successfully implemented. Furthermore, there are connections to control stations such as ProSeS or the ARBURG host computer system (ALS) as well as to various quality assurance systems.

However, the exact way in which data is transferred and received is always defined on an individual basis that is made during prior workshops. An example of this is provided in the IKOffice Integration Flow Chart.

The minimum server requirements are as follows:

  • Standard server, preferably by HP
  • Hardware Raid Controller (battery backed), e.g. SmartArray p400
  • 8 GB RAM
  • 2x 140 GB hard disks
  • 1x QuadCore-CPU >2 GHz
  • (We recommend 16 GB RAM and a CPU with ~3GHz. Usually you have more of them, less cores and more GHz to use.

On the client side, the service agreement ensures that you can always use the latest version of Windows for your IKOffice software. The hardware recommendation is essentially determined by the operating system used. We recommend a large monitor for using the powerful capacity planning module. 

The software created by IKOffice provides a powerful solution platform for all conceivable business transactions. Nevertheless, your company’s unique requirements can be realised through individually configurable settings without losing the connection to the base and thus the ability to update the software.

Currently, about 20 programmers work on the IKOffice software at three partner locations. There are currently 12 employees at the headquarters of IKOffice GmbH in Oldenburg.

IKOffice GmbH’s independent partner developers have acquisition commitments should a partner no longer be able to meet its obligations. These agreements regulate the continuation of projects. As these companies are independent and autonomous, customers of IKOffice GmbH have the greatest possible certainty that their project will continue on the same terms even if IKOffice GmbH fails.