Competent on your side.

About us

IKOffice GmbH is a software developer from Oldenburg in Lower Saxony. We have been developing and implementing enterprise software since 1994. Our customers are tool and die makers from the automotive, food, safety and cosmetics industries, as well as medical technology and many other sectors. They are companies of all sizes, whether independent toolmaking or specialized departments in large corporations. The solutions that IKOffice offers you are highly flexible and customizable and are seamlessly integrated into your process landscape, paying attention to one thing above all - how your business works.

Our solutions streamline your administration, support your organization, accelerate your business processes and optimize your production in the process. We know small and medium-sized businesses and their requirements, and we understand that increasing performance, improving quality and reducing costs in companies is our job.

In complex corporate environments, we integrate ourselves into the given EDP landscapes and, as an SAP partner, create problem-free connections to your environmental systems. With us, you can expect adherence to deadlines, support, concrete solutions, as well as full cost control and individually designed fixed prices at all times.


"Companies who uses their resources with pinpoint accuracy have gain more impact and efficiency. This is precisely the focus of IKOffice: state-of-the-art software solutions that are precisely tailored to your operations and your business."

Ingo Kuhlmann, Managing Director IKOffice GmbH

Industry Solutions

  • Production planning and management
  • Project planning and management
  • Streamlined administration
  • Customer relationship and document management
  • Quality assurance and improved quality

Only you know how your company works and know the complexity of your processes. At IKOffice, we take into account the specific disciplines of tool and mould making as well as the specifics of your company and incorporate them into the powerful IKOffice software modules. We combine both to a solution that adapts seamlessly to your company.The result is an unbeatably individual solution with the robustness of a proven standard application.

All modules are simple and intuitive to use. Consistent incorporation of the latest ergonomic findings and the creation of intuitive interfaces reduce training time and shorten the introductory phase. IKOffice develops software that makes your business more flexible and intelligent – more efficient and economical.

Business processes

  • Materials management, merchandise management, enterprise resource planning (ERP)
  • Production planning and management systems (PPS)
  • Human resources management (HR)
  • Supply chain management (SCM)
  • Comprehensive support of operational processes, workflow management systems (WfM)
  • Customer relationship management (CRM)
  • Document management systems (DMS)

Together with you, we analyze the prevailing business processes, map them precisely and optimize them with our solutions - in a single system. This creates structure and an overview of order situations as well as capacities and extends from the inquiry to prospective customers, customers and suppliers to the order and processing. In short: IKOffice creates the solid procedural foundation for your day-to-day business. IKOffice relies on customer-oriented sales models. Our services and products are offered at fixed prices. Benefit from low-cost business licenses that enable unhindered growth for your company.

We are constantly expanding our industry expertise by working and belonging to the most important communities and associations in Germany

Der Bundesverband mittelständische Wirtschaft – Unternehmerverband Deutschlands e.V.
Kunststoff-Institut für die mittelständische Wirtschaft NRW GmbH
Verband Deutscher Werkzeug- und Formenbauer
WBA Aachener Werkzeugbau Akademie GmbH
Marktspiegel Werkzeugbau

Frequently Asked Questions about IKOffice

The costs for the IKOffice MoldManager are composed as follows:

  •     A basic license (one-time at the time of purchase)
  •     Number of user licenses (rule of thumb: 2 per 10 or more employees in the WZB)
  •     Introduction package (definition of interfaces and processes, rule of thumb: 1 package per 20 employees in the WZB)
  •     Training package (rule of thumb: 1 per 5 users)
  •     Annual maintenance costs (approx. 7-12 % of the total amount)

IKOffice LivingERP is specifically designed for companies that produce and trade in plastic, stamped, drawn and bent parts. It is suitable for companies with 10 to 500 employees.

The price of the LivingERP is composed as follows:

  •     A basic license (one-time at the time of purchase)
  •     Number of user licenses (rule of thumb: 1 per 10 employees or part thereof)
  •     Introduction package (definition of interfaces and processes, rule of thumb: 1 package per 20 employees)
  •     Training package (rule of thumb: 1 per 10 users)
  •     Annual maintenance costs (approx. 7-12 % of the total amount)

IKOffice MoldManager is aimed at the project-based individual manufacturer, as found in tool, mold, model, fixture, machine and plant construction, and our IKOffice LivingERP is the article-based ERP system for series production. The IKOffice LivingMES supports the digitalization of your workshops.

The systems develop their full strength in the seamless interaction between product idea, toolmaking and series production.

The user licenses of the IKOffice software can be purchased as named or concurrent (also floating) licenses. While with Named licenses the users are defined by name, the number of Concurrent licenses only limits the number of any users. For further explanations, please refer to the License Explanations information sheet.

The maintenance or service contract ensures the readiness, up-to-dateness and security of your system and is a mandatory component throughout the use of your software. It includes all updates as well as telephone help and support for your employees. We have created one of the most favorable and at the same time most extensive service contracts in this industry, with a yearly rate of approx. 7-12% of the total amount.

Depending on the type of use, IKOffice can connect via interfaces to surrounding ERP systems such as SAP, Navision, Dynamics, WinCarat, AS400 and many more. We also successfully realize the transfer to financial accounting systems such as DATEV, FibuNet, Simba, etc.. Furthermore, connections exist, for example, to time recording systems such as ZEUS, AIDA, ATOSS or bedatime and control stations such as ProSeS or the ARBURG master computer system (ALS), as well as to various QA systems.

However, the exact method of transferring and accepting data is always an individual definition, which is agreed in preceding workshops. As an example, the integration is shown graphically in our flow chart.

IKOffice recommends the use of a virtual server, as we can provide pre-configured virtual machines for it. Of course, the IKOffice server can also be installed on a physical machine. If this should be the case, this will be coordinated with you individually.

The minimum requirements for the virtual server are as follows:

* Memory: min. 8GB RAM
* Processor: min. 1 CPU core
* Hard disk space: min. 20GB HDD

Recommended requirement:

* RAM: 12-16GB
* Processor: 2-4 CPU cores (from 10 concurrent users rather 4 cores)
* Processor frequency: >= 3Ghz CPU Freq. (IKOffice benefits from single thread performance)
* Hard disk space: >=50GB HDD (more if IKOffice document management is used)

The software created by IKOffice provides the complete solution for all conceivable business transactions. Nevertheless, the specifics of your company can be realized in individual adaptations. Our software is adapted together with you to the conditions on site, without you losing the connection to the base and thus the ability to update.

Currently, about 20 programmers are working on the IKOffice software at three partner locations. IKOffice GmbH currently has 15 employees at its headquarters in Oldenburg.