Complete solution for tool and mould making from enquiry to invoice

The MoldManager in 3 minutes

  • Especially for the needs of tool and mould making for plastics technology, stamping technology, forming technology and die casting technology
  • Over 20 years of cooperation with users from the tool, mould, model and fixture construction industries  
  • Clearly arranged, informal and fast when performing administrative tasks dealing with your orders and projects.
  • Easy to use, easy to learn and impressive thanks to low investment costs.
  • Constantly expanded range of features for a modern and future-proof system
  • Comprehensive service by IKOffice

""The constant contact to our users and an understanding for their work together with our ability and will to develop the best and most comprehensive product of this kind for this branch, makes the MoldManager such a convincing solution!"

Ingo Kuhlmann, Managing Director IKOffice GmbH

Create quotations quickly and reliably

Quotation templates makes it possible to prepare a quotation for received requests quickly and reliably. All items in the quotation are predefined in the respective templates and cannot be forgotten. At the push of a button, post-calculations of comparable quotations are available and can also be used for pricing. Together with product images and your corporate design, an attractive offer is created which is available at any time for follow-up in the reminder.

The MoldManager gives you a decisive advantage over your competitors and brings you closer to winning that contract!

Practical planning

The MoldManager makes planning that meets the needs of project-oriented work in tool, mould, model and fixture construction possible. Unnecessary planning is thus avoided! The rapidly changing reality is displayed simultaneously in the system and does not have to be recreated with great effort. All process participants receive an overview in a system that is easy to understand and intuitively operated. Bottlenecks are identified and free capacities uncovered – an overview at a glance!

The result is a work plan for the day, for the week, for the group or the person – always just as precisely and quickly as you wish!

Control and information

"Has the enquiry been processed yet? Has the quotation been sent yet? Were we too expensive last time? How high is our order backlog? Has that been ordered yet? Has the invoice come in yet? Have we invoiced everything?” The MoldManager answers all these and many other questions in a simple and clear manner. Because it is directly tailored to your industry, tedious, lengthy training courses are no longer necessary. You will find your way around it immediately! The integrated document management makes matching all information with your project easy.

The MoldManager collects information in all business areas and makes it available to you clearly, quickly and concisely!


[Translate to English:] Kapazitätsplanung

Capacity scheduling

Scenarios, rough planning and detailed planning against limited capacities

[Translate to English:] Kapazitätsplanung

Project management

Task, status and schedule management

[Translate to English:] Werkzeugkalkulation

Tool calculation

Comparisons of similarities and calculation wizards

[Translate to English:] Werkzeugwartung

Tool maintenance

Curriculum vitae, maintenance planning and documentation

[Translate to English:] Zeiterfassung

Time tracking

Personnel and machine time, multi-machine connection

[Translate to English:] Dokumentmanagement

Document management

File storage and automatic indexing

Additional features

  • Copy feature
  • Enquiry management
  • Importing parts lists
  • Performance monitoring
  • Quotation analysis
  • Quotation and document generation
  • Quotation tracking
  • Storage
  • Supplier interfaces
  • Versioning
  • Work scheduling
  • Workload overview

Frequently Asked Questions about the MoldManager

IKOffice uses the Java Connector (JCo) provided and certified by SAP. Access via this interface does not require external certification as all accesses are made via standard BAPIs and are therefore validated by SAP itself – based on the authorisation assigned to the user. This procedure therefore does not lead to problems such as SAP’s loss of warranty.

The design and scope of the data exchange is determined individually.

Our server system is delivered as a virtual machine based on Debian Linux. Of course, it can also be installed directly on a (hardware) server, i.e. without a virtualization host. The client is optimised for Windows but actually runs natively under Linux with the same performance and uses GTK 3. The layout is a bit different in some masks, yet the function is identical.

The IKOffice MoldManager is the complete solution for every tool, mould, model, fixture, machine and plant construction. It is aimed at medium-sized companies as well as at the tool and mould making departments of large corporations. It is completely internationalised and designed for simultaneous production of hundreds of projects.

The process is generally completed after 4–8 months. The diagram IKOffice-Setup.pdf visualises the main milestones of set-up.

The entry level solution for small enterprises starts from €7,500. 

The price of the MoldManager comprises the following:

  • One basic license (due once at time of purchase)
  • Number of user licenses (rule of thumb: 2 for every 10 employees or part thereof in tm)
  • Starter package (definition of interfaces and processes, rule of thumb: 1 package of 20 employees each in tm)
  • Training package (rule of thumb: 1 per 5 users)
  • Annual maintenance costs (approx. 7–12% of total)

The planning module in the MoldManager pursues a simple goal:  Put 5% more effort into the beginning of the project and gain 20% time saving at the end! Using MoldManager gives you additional time and saves costs by preventing costly unplanned ‘fires’ that need extinguishing. In addition, powerful scheduling wizards and automatic rescheduling reduce your work to a minimum.

Yes, MoldManager can support all business transactions from customer enquiries to invoices. IKOffice MoldManager is one of the leading ERP software applications for tool and mould making in terms of scope and features.

There are intentionally only a few modules in MoldManager. This includes the extended time account management, machine connection and product calculation. These modules are offered separately, if required.

All other functions in MoldManager are needed to plan workshop operations in the quality for which MoldManager is known.

The software created by IKOffice provides a powerful solution platform for all conceivable business transactions. Nevertheless, your company’s unique requirements can be realised through individually configurable settings without losing the connection to the base and thus the ability to update the software.

The maintenance or service contract ensures your system is ready, up-to-date and safe and is a mandatory component during the entire use of your software. It includes all updates as well as telephone help and support for your employees. With approximately 7–12% of the total annual cost, we have created one of the most affordable and at the same time most comprehensive services in this industry.

Yes, MoldManager can be integrated into existing ERP or software environments. For such cases, it complements the existing software landscape completely with project-oriented matters and capacity planning.

The minimum server requirements are as follows:

  • Standard server, preferably by HP
  • Hardware Raid Controller (battery backed), e.g. SmartArray p400
  • 8 GB RAM
  • 2x 140 GB hard disks
  • 1x QuadCore-CPU >2 GHz
  • (We recommend 16 GB RAM and a CPU with ~3GHz. Usually you have more of them, less cores and more GHz to use.

On the client side, the service agreement ensures that you can always use the latest version of Windows for your IKOffice software. The hardware recommendation is essentially determined by the operating system used. We recommend a large monitor for using the powerful capacity planning module. 

Depending on the type of use, IKOffice can connect to surrounding ERP systems such as SAP, Navision, Dynamics, WinCarat, AS400 and many more via interfaces. Data transmission to financial accounting systems such as DATEV, FibuNet, Simba, etc. has already been successfully implemented. Furthermore, there are connections to control stations such as ProSeS or the ARBURG host computer system (ALS) as well as to various quality assurance systems.

However, the exact way in which data is transferred and received is always defined on an individual basis that is made during prior workshops. An example of this is provided in the IKOffice Integration Flow Chart data sheet.

IKOffice LivingERP is the product-based ERP system for series production. The IKOffice MoldManager is aimed at the project-based single-part manufacturer as it can be found in tool, mould, model, fixture, machine and plant construction.

The systems unleash their full strength in the seamless interaction between product idea, toolmaking and series production.

The user licenses of the IKOffice software can be purchased as Named or Concurrent (also Floating) licenses. While named licenses specify the names of users, concurrent licenses only limit the number of users. Further explanations can be found in the information sheet “Explanation of Licenses”.