Living ERP


Use complex information, plan company success

LivingERP in 3 minutes

Your company is an organism that is constantly exposed to changes in its environment and has to perform at its best at all times. This task can be successfully overcome if the organs in this organism do not perform their respective tasks separately but interactively. The organs must use simple rules to exchange complex information and transfer a wide variety of matter. If influences change, rules, ways and means that have been tried and tested for years must be adapted or changed. Nature enables this constant change through a complex and ingenious network of cells, nerves and blood vessels. In a company, this task must be performed by a comprehensive and efficient information processing system. It must be versatile, fast and efficient in the long term. Its connections must provide the departments with clear, understandable and sufficient supplies. The rules must be transparent and simple. This idea is the focus of the system we developed for this task and that is why we call it LivingERP.

Integration through own workflow design

IKOffice LivingERP supports the transfer of information, task and deadline monitoring, as well as the assignment of activities to the appropriate person responsible via integrated workflow management. You can configure your processes precisely as you wish with the IKOffice Living ERP without any restrictions.

In defined steps, you systematically process and monitor enquiries, create quotations, confirm orders, check stocks, manage and evaluate warehouses and invoice down payments, partial and total invoices while using modern B2B technologies such as EDI or FeRD.

Intuitive operation, advice and navigation

"Event-driven tasks and messages inform you about to-do tasks and lead the users directly to the places in the system where tasks and decisions are waiting. Create menus in the order that makes sense for you and save filters and sorts."

"The Report Builder allows you to design your documents. In addition, export and import into all common MS-OFFICE products simplifies daily work and saves annoying duplicate entries. A role-based permissions system allows access rights to be assigned at the control level."

Control and information

"Has the enquiry been processed yet? Has the quotation been sent yet? Were we too expensive last time? How high is our order backlog? Has the invoice come in yet?” The LivingERP answers all these and many other questions in a simple and clear manner. As it is directly adapted to your requirements, training costs remain low. You will find your way around it immediately. The integrated document management makes matching all information with your business transactions. – IKOffice LivingERP makes it available to you clearly, quickly and concisely! Together with IKOffice MoldManager, IKOffice LivingERP links product- and project-based production, thus closing the process chain from the product idea to series production. "


[Translate to English:] Lager


Storage management, stock management, inventory, KANBAN management, batch management, etc.

[Translate to English:] Vertriebsabwicklung


Company master, products, prices and price lists, discount logics, quotations, standard, general, consignment, spare part orders and other order types, project processing, etc.

[Translate to English:] Einkaufsabwicklung

Purchasing process

Enquiry management, ordering and dunning, procurement strategies, processing general agreements, scheduling, VMI, etc.

[Translate to English:] CRM


Contact history, task definition, workflows, CTI, campaign management, etc.

[Translate to English:] Produktion


Production order management, PDA, schedules and parts lists, production planning and management, visual planning of all resources, etc.

[Translate to English:] BI


Evaluations of all modules and data.

Additional features

  • Workload overview
  • Simulation
  • Document management
  • Generating quotations
  • Joint calculation
  • Performance monitoring
  • Controlling
  • Early warning systems
  • Ordering, MRP

Frequently asked questions about LivingERP

Our server system is delivered as a virtual machine based on Debian Linux. Of course, it can also be installed directly on a (hardware) server, i.e. without a virtualization host. The client is optimised for Windows but actually runs natively under Linux with the same performance and uses GTK 3. The layout is a bit different in some masks, yet the function is identical.

IKOffice LivingERP is especially aimed at companies that produce and trade plastic, stamped, drawn and bent parts. It is suitable for companies with 10 to 500 employees.

The entry level solution for small enterprises starts from €15,000.   The price of LivingERP comprises the following:

  • One basic license (due once at time of purchase)
  • Number of user licenses (rule of thumb: 1 for every 10 employees or part thereof)
  • Starter package (definition of interfaces and processes, rule of thumb: 1 package of 20 employees each)
  • Training package (rule of thumb: 1 for every 10 employees or part thereof)
  • Annual maintenance costs (approx. 7–12% of total)

The software created by IKOffice provides a powerful solution platform for all conceivable business transactions. Nevertheless, your company’s unique requirements can be realised through individually configurable settings without losing the connection to the base and thus the ability to update the software.

The maintenance or service contract ensures your system is ready, up-to-date and safe and is a mandatory component during the entire use of your software. It includes all updates as well as telephone help and support for your employees. With approximately 7–12% of the total annual cost, we have created one of the most affordable and at the same time most comprehensive services in this industry.

The minimum server requirements are as follows:

  • Standard server, preferably by HP
  • Hardware Raid Controller (battery backed), e.g. SmartArray p400
  • 8 GB RAM
  • 2x 140 GB hard disks
  • 1x QuadCore-CPU >2 GHz
  • (We recommend 16 GB RAM and a CPU with ~3GHz. Usually you have more of them, less cores and more GHz to use.

On the client side, the service agreement ensures that you can always use the latest version of Windows for your IKOffice software. The hardware recommendation is essentially determined by the operating system used. We recommend a large monitor for using the powerful capacity planning module. 

Depending on the type of use, IKOffice can connect to surrounding ERP systems such as SAP, Navision, Dynamics, WinCarat, AS400 and many more via interfaces. Data transmission to financial accounting systems such as DATEV, FibuNet, Simba, etc. has already been successfully implemented. Furthermore, there are connections to control stations such as ProSeS or the ARBURG host computer system (ALS) as well as to various quality assurance systems.

However, the exact way in which data is transferred and received is always defined on an individual basis that is made during prior workshops. An example of this is provided in the IKOffice Integration Flow Chart data sheet.

IKOffice LivingERP is the product-based ERP system for series production. The IKOffice MoldManager is aimed at the project-based single-part manufacturer as it can be found in tool, mould, model, fixture, machine and plant construction.

The systems unleash their full strength in the seamless interaction between product idea, toolmaking and series production.

The user licenses of the IKOffice software can be purchased as Named or Concurrent (also Floating) licenses. While named licenses specify the names of users, concurrent licenses only limit the number of users. Further explanations can be found in the information sheet “Explanation of Licenses”.