IKOffice - Competent on site

About Us

IKOffice GmbH is a software developer. We have been developing and implementing business software for over 20 years. The solutions are highly flexible and customisable and are seamlessly integrated into your process landscape, with one thing in particular in mind – how your business works..

Our solutions streamline administration, support the organisation, accelerate processes and optimise production. Powerful planning and control for the tool and mold making.

We know what medium-sized businesses need. You can expect adherence to delivery dates, concrete solutions and full cost control at all times. In complex group environments, we integrate ourselves into the prevailing IT landscape. As an SAP partner, we create trouble-free connections to environment systems..

"Companies who uses their resources with pinpoint accuracy have gain more impact and efficiency. This is precisely the focus of IKOffice: state-of-the-art software solutions that are precisely tailored to your operations and your business."

Ingo Kuhlmann, Managing Director IKOffice GmbH

Industry Solutions

  • Production planning and management
  • Project planning and management
  • Streamlined administration
  • Customer relationship and document management
  • Quality assurance and improved quality

Only you know how your company works and know the complexity of your processes. At IKOffice, we take into account the specific disciplines of tool and mould making as well as the specifics of your company and incorporate them into the powerful IKOffice software modules. We combine both to a solution that adapts seamlessly to your company.The result is an unbeatably individual solution with the robustness of a proven standard application.

All modules are simple and intuitive to use. Consistent incorporation of the latest ergonomic findings and the creation of intuitive interfaces reduce training time and shorten the introductory phase. IKOffice develops software that makes your business more flexible and intelligent – more efficient and economical.

Business processes

  • Materials management, merchandise management, enterprise resource planning (ERP)
  • Production planning and management systems (PPS)
  • Human resources management (HR)
  • Supply chain management (SCM)
  • Comprehensive support of operational processes, workflow management systems (WfM)
  • Customer relationship management (CRM)
  • Document management systems (DMS)

We analyse business processes, map them precisely and optimise them – in a single system. This provides structure and an overview of order situations and capacities and covers enquiries to interested parties, customers and suppliers right through to orders and final processing. In short: IKOffice creates the solid process foundation for your day-to-day business. IKOffice relies on customer-oriented sales models. Our services and products are offered at fixed prices. You benefit from low-cost corporate licenses that allow your business to grow unhindered.

Frequently Asked Questions about IKOffice

The entry level solution for small enterprises starts from €7,500. 

The price of the MoldManager comprises the following:

  • One basic license (due once at time of purchase)
  • Number of user licenses (rule of thumb: 2 for every 10 employees or part thereof in tm)
  • Starter package (definition of interfaces and processes, rule of thumb: 1 package of 20 employees each in tm)
  • Training package (rule of thumb: 1 per 5 users)
  • Annual maintenance costs (approx. 7–12% of total)

IKOffice LivingERP is especially aimed at companies that produce and trade plastic, stamped, drawn and bent parts. It is suitable for companies with 10 to 500 employees.

The entry level solution for small enterprises starts from €15,000.   The price of LivingERP comprises the following:

  • One basic license (due once at time of purchase)
  • Number of user licenses (rule of thumb: 1 for every 10 employees or part thereof)
  • Starter package (definition of interfaces and processes, rule of thumb: 1 package of 20 employees each)
  • Training package (rule of thumb: 1 for every 10 employees or part thereof)
  • Annual maintenance costs (approx. 7–12% of total)

IKOffice LivingERP is the product-based ERP system for series production. The IKOffice MoldManager is aimed at the project-based single-part manufacturer as it can be found in tool, mould, model, fixture, machine and plant construction.

The systems unleash their full strength in the seamless interaction between product idea, toolmaking and series production.

The user licenses of the IKOffice software can be purchased as Named or Concurrent (also Floating) licenses. While named licenses specify the names of users, concurrent licenses only limit the number of users. Further explanations can be found in the information sheet “Explanation of Licenses”.

The maintenance or service contract ensures your system is ready, up-to-date and safe and is a mandatory component during the entire use of your software. It includes all updates as well as telephone help and support for your employees. With approximately 7–12% of the total annual cost, we have created one of the most affordable and at the same time most comprehensive services in this industry.

Depending on the type of use, IKOffice can connect to surrounding ERP systems such as SAP, Navision, Dynamics, WinCarat, AS400 and many more via interfaces. Data transmission to financial accounting systems such as DATEV, FibuNet, Simba, etc. has already been successfully implemented. Furthermore, there are connections to control stations such as ProSeS or the ARBURG host computer system (ALS) as well as to various quality assurance systems.

However, the exact way in which data is transferred and received is always defined on an individual basis that is made during prior workshops. An example of this is provided in the IKOffice Integration Flow Chart data sheet.

The minimum server requirements are as follows:

  • Standard server, preferably by HP
  • Hardware Raid Controller (battery backed), e.g. SmartArray p400
  • 8 GB RAM
  • 2x 140 GB hard disks
  • 1x QuadCore-CPU >2 GHz
  • (We recommend 16 GB RAM and a CPU with ~3GHz. Usually you have more of them, less cores and more GHz to use.

On the client side, the service agreement ensures that you can always use the latest version of Windows for your IKOffice software. The hardware recommendation is essentially determined by the operating system used. We recommend a large monitor for using the powerful capacity planning module. 

The software created by IKOffice provides a powerful solution platform for all conceivable business transactions. Nevertheless, your company’s unique requirements can be realised through individually configurable settings without losing the connection to the base and thus the ability to update the software.

Currently, about 20 programmers work on the IKOffice software at three partner locations. There are currently 10 employees at the headquarters of IKOffice GmbH in Oldenburg.

IKOffice GmbH’s independent partner developers have acquisition commitments should a partner no longer be able to meet its obligations. These agreements regulate the continuation of projects. As these companies are independent and autonomous, customers of IKOffice GmbH have the greatest possible certainty that their project will continue on the same terms even if IKOffice GmbH fails.